We will create and execute all elements of your conference from venue choice to transport and accommodation as well event operational support and ensure you return on investment.
Our network allows us access to a diverse array of international conference locations. Convention centres are the most popular but if say your conference is on renewable energy why not lets find a venue that runs on solar power to add that unique touch to the event. The team has access to everything from audio visual equipment to entertainment for the gala dinner to the small things like flowers to make a break out room look a bit brighter. We ensure that all of the equipment and the venue will always comply with health and safety codes. In the pre planning and during the event, there is a team on the ground working with our partner handling all the elements from transport to the social program to the accommodation. The major benefit of the network is that because of its size we can get great cost savings for you. To find out more about this service please contact us now.
Our team recently completed a 260 person conference production for the University of New Hampshire in East Africa. Our service package contained key services ranging from large scale elements like sourcing accommodation to smaller elements like the planning of the conference’s evening events. Our biggest task was choosing the correct hotels and airport transfer options and then set up contracts and reservations systems with the hotels and the transport provider to ensure a smooth booking process.
The next phase was the operational stage where we worked with the hotels and transport providers getting them ready to receive the delegates and ensure that those services ran without any issues. The team was also tasked with creating an evening program for the two nights during the conference along with provision of event management services.
If you need to hold a conference and your budget has been halved, why not come and see us about doing the event within Europe. Europe is a central hub for air travel and may be a cheaper option. We have links with the airline groups such as Star Alliance and One World and can look at better deals to a European destination rather than America or Africa.
For venues, it is relatively easy to take a location that would not be a normal choice and with some quick work, we can turn a stately home in Italy into a fantastic destination for your event. It may even add a unique and memorable edge. Also because most of your delegates may be coming from Europe, it might mean that the cost of getting to the conference doesn’t “break the bank”.